Privacy Policy
The short version
- We use your date of birth to check that you are 18 or older. We do not save it.
- If you are under 18, the claim stops and we keep nothing.
- Your card is public. You can hide it any time with /koe optout.
- We do not sell your information and we do not use advertising cookies.
1Who this covers
This policy explains how KOE (Kids/Kings on Earth) handles information when you use our website, claim a profile, use the KOE Discord bot, or connect a Discord server. The Terms of Service explain the rules for using KOE.
2What we collect
From Discord, when you use a /koe command:
- Your Discord user ID and username.
- The ID of the server you used the command in.
- For /koe setup: the server's ID and name, the ID of the person who ran it, and the channel you picked for KOE posts, if any.
The KOE bot cannot read messages in your server. It only receives the commands you send to it.
From you, on the claim page:
- Your date of birth. We use it once to check your age, then throw it away. We only keep the date and time you confirmed you are 18 or older.
- Your display name, niche, and short bio.
- Any trading or social handles you choose to list (for example X, YouTube, TikTok, Instagram, TradingView, Telegram, Whop, or a website).
- The date you accepted our terms and which version you accepted.
Public information about traders: To find traders to invite, KOE may note a trader's public handle, the platform it is on, and a link to the public page where we found it. These records are internal only. They are never shown on KOE unless that trader claims their profile.
Technical information: Our hosting providers keep standard request logs, such as IP address, browser type, and the time of a request, to keep the service running and secure. Our website loads fonts from Google Fonts, which means your browser contacts Google when you visit.
3How we use it
- To check your age and create your profile.
- To show your card in Discord servers, on leaderboards, and on KOE's channels.
- To verify traders, assign tiers, and present traders to brands for deals.
- To connect partner servers and track which members joined through them.
- To keep KOE secure, stop abuse, and follow the law.
4What is public
Your card shows your display name, tier, niche, bio, and listed handles (and whether each handle is verified). Anyone who can see a KOE card or leaderboard can see these. Your Discord ID, the date you confirmed your age, and your terms acceptance are never shown on your card.
Run /koe optout to hide your card from every server and leaderboard. Run /koe optin to show it again.
5Who we share it with
We do not sell your personal information, and we do not share it for targeted advertising. We share it only:
- With service providers that run KOE for us: Supabase (database and server code, hosted in Canada), Netlify (website hosting), Discord (where the bot runs), and Google Fonts (website fonts).
- With brands, when we present you for a deal. We share your public card, and anything more only with your permission.
- When the law requires it, or to protect the rights and safety of our users, the public, or KOE.
- In a business transfer, such as a merger or sale, where the new owner must keep following this policy.
6How long we keep it
- Claim links work once and expire after 30 minutes. We only store a scrambled (hashed) version of each link, and expired links are deleted.
- Under-18 attempts: the link is deleted right away and nothing about the visitor is kept.
- Profiles are kept until you ask us to delete them, or until we remove them under the Terms.
- Partner server records are kept while the server is connected to KOE.
7Your choices and rights
You can ask us to show you the information we hold about you, correct it, or delete it. Email jdolce@ashte.com from an address you control and include your Discord username so we can find your profile. A trader whose public information we noted can also ask us to remove that record.
Depending on where you live, laws such as the California Consumer Privacy Act or the GDPR may give you more rights, such as objecting to certain uses or complaining to a data protection authority. We will honor those rights where they apply, and we will not treat you differently for using them.
8Children
KOE's current platform is for adults 18 and older, and we do not knowingly collect personal information from anyone under 18. Our claim page checks age first and keeps nothing from younger visitors. If you believe a child has given us information, email us and we will delete it.
Any future KOE youth or education program will only open with verifiable parental consent through an independent verification provider, as required by laws such as the Children's Online Privacy Protection Act (COPPA). It will have its own notice for parents.
9How we protect it
We limit who and what can read our database, keep sensitive records out of public reach, store claim links only as hashes, and use encrypted connections. No system is perfectly secure, so we cannot promise absolute security. If a breach affects your information, we will tell you as the law requires.
10Where your information is stored
Our database is hosted in Canada, and our other providers may process information in the United States and other countries. Where the law requires, we rely on appropriate safeguards for these transfers.
11Changes to this policy
We may update this policy. When we do, we will change the version date at the top. If a change is significant, we will tell you through Discord or on this site before it takes effect.
12Contact
Privacy questions and requests: jdolce@ashte.com